Fate of a user story when it isn't completed in a sprint due to sudden capacity reduction
When a user story isn't completed in a sprint due to sudden capacity reduction, here are the typical approaches teams take:
Immediate Sprint Actions:
- The story remains in "In Progress" or gets moved back to the sprint backlog
- During the sprint retrospective, the team discusses what happened and captures lessons learned
- The story's remaining work gets estimated based on what's left to do
Post-Sprint Options:
- Roll over to next sprint - Most common approach if the story is partially complete and still high priority
- Return to product backlog - If priorities have shifted or the story needs re-evaluation
- Split the story - Break it into smaller pieces, potentially accepting the completed portions and creating new stories for remaining work
Capacity Management:
- Update team velocity calculations to reflect the actual capacity reduction
- Reassess upcoming sprint commitments based on the new reality
- Consider whether the capacity reduction is temporary or permanent
Stakeholder Communication:
- Inform stakeholders about the delay and revised timeline
- Discuss priority adjustments if needed
- Be transparent about capacity constraints
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