Fate of a user story when it isn't completed in a sprint due to sudden capacity reduction

 When a user story isn't completed in a sprint due to sudden capacity reduction, here are the typical approaches teams take:

Immediate Sprint Actions:

  • The story remains in "In Progress" or gets moved back to the sprint backlog
  • During the sprint retrospective, the team discusses what happened and captures lessons learned
  • The story's remaining work gets estimated based on what's left to do

Post-Sprint Options:

  • Roll over to next sprint - Most common approach if the story is partially complete and still high priority
  • Return to product backlog - If priorities have shifted or the story needs re-evaluation
  • Split the story - Break it into smaller pieces, potentially accepting the completed portions and creating new stories for remaining work

Capacity Management:

  • Update team velocity calculations to reflect the actual capacity reduction
  • Reassess upcoming sprint commitments based on the new reality
  • Consider whether the capacity reduction is temporary or permanent

Stakeholder Communication:

  • Inform stakeholders about the delay and revised timeline
  • Discuss priority adjustments if needed
  • Be transparent about capacity constraints


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